MAQ-1: ERP for Fertiliser Trading Operations

The client managed inventory, orders, invoicing, and reconciliation across multiple spreadsheets and WhatsApp confirmations. Stock counts were only as reliable as the last person to update a sheet, and month-end reconciliation required manually cross-referencing order logs against payment records.

The client also faced data redundancy, double entries and human errors when processing their work. This leads to a significant amount of time wasted on verifying and correcting their work, resulting in productivity and efficiency loss.

A multi-instance ERP platform handling: • Real-time inventory tracking across warehouses • Inter-warehouse transfer and reconciliation, keeping stock levels accurate across locations • Structured order lifecycle with automatic inventory deductions, cost traces, and client-facing PDF generation • Cost traceability from origin to selling price for live margin visibility • Role-based dashboards covering debtors, product sales, warehouse distribution, and rolling order summaries • On-demand reports for sales, inventory levels, and client debtors • Role-based access for multiple user types

Physical inventory tracking via RFID/barcode — Extending the current batch feature to track each individual bag through its full lifecycle, tightening inventory integrity and reducing reconciliation overhead at the warehouse level. Status: conceptual.

SQL Accounting integration — Streamlining invoicing by syncing order data directly into the client's existing accounting software, eliminating manual re-entry between systems. Status: planned.